Kept Runner · for accounting firms on QuickBooks Online
Give Kept Runner a command. It shows you a plan, reads your client's QuickBooks without changing a thing, and lays out every proposed change with a reason. Only what a person approves is ever written.
No card to start · Cancel anytime · Nothing written without your approval
Click one, Enter approves it
0 writes so far. Nothing reaches QuickBooks until you approve.
An animated illustration of the Changes panel. Real screenshots below.
The rule
Reading is enforced in code: a write to QuickBooks is refused before the request is even made.
Kept shows its plan first. Nothing is read until you press Start — or Enter.
To post, To decide, Flagged. Flagged items can never be approved in bulk.
Each approval is an audit row: who, what changed from what, and when. A row without a person is refused.
How it works
The AI does the reading, the matching and the paperwork. You decide when it starts and what gets written. Every screen below is the real app, on a QuickBooks sandbox company.
Type it the way you'd brief a junior: “Find last month's uncategorized expenses and propose the right accounts.” Nothing happens yet — not a single read.
Kept answers with a plan, not an action: the steps, the records it will look at, and an estimate — “≈ 30 reads · 0 writes”. At this point it has read nothing from QuickBooks.
Press Start, or Enter. Esc cancels and nothing is read. The AI never decides on its own that work begins.
a person starts every task
While Kept works, the QuickBooks connection is read-only. Every step goes into a work log — what it read, what it computed, what it decided and why. A task stops at 25 steps and tells you to say “continue”.
Proposals arrive in a live preview in three groups. To post: approve one by one or all at once. To decide: two or three options, you pick. Flagged: a possible duplicate or something off — never approved in bulk. Each item shows old → new and a one-line why.
Approved items go to QuickBooks once — a second click replays the first result instead of posting twice — and not at all if the record changed since Kept read it. Each approval becomes an audit row with your name. Rejections and corrections become memory for next time.
a person approves every write
The real app
Screenshots of the real app on our QuickBooks sandbox company, cropped to the work area and otherwise untouched.
The conversation on the left; the changes on the right. Select an item and every field it touches is visible — now and after.
1099-NEC, 1099-MISC, Schedule C, Schedule SE and an annual summary, drafted from the client's QuickBooks books for you to review and edit.
Each QuickBooks company your firm connects gets a page: expenses this year, what's still uncategorized, month by month, customers and vendors.
Memory of corrections
When you reject a proposal with a reason, or fix one before approving, Kept turns it into a short rule and reads it before its next plan. You can see every rule it has learned, and delete any of them.
Measured in our QuickBooks sandbox test suite: the next command proposed the account from the lesson. It still waited for approval.
Security & trust
Your clients trust you with their books. Here is exactly what Kept can and can't do with them.
| ● Who | What | Record | Before → after | QuickBooks | When |
|---|---|---|---|---|---|
| Jane Doe, CPA | approved | Purchase #356 | Uncategorized Expense → Automobile:Fuel | id 356 · SyncToken 1 | Oct 12, 4:51 PM |
| Jane Doe, CPA | decided | Purchase #357 | Option 1 of 2: Office Expenses | — | Oct 12, 4:50 PM |
| Sam Lee | rejected | Purchase #362 | “Fuel from this vendor goes to Travel.” | nothing written | Oct 12, 4:47 PM |
The server refuses an audit row without a person, an action and a time. Each row keeps the old and new values and QuickBooks' response. Viewable per client company and for the whole firm.
While the AI works, the QuickBooks connection refuses every write before a request is made. Writes happen only when a named person approves an item.
No background syncing of client books, no AI that starts itself. Intuit's change notices are only noted. The one daily job renews the QuickBooks sign-in and reads no client data.
A company is connected only through Intuit's own OAuth sign-in. Kept reads it when you confirm a plan or press Refresh. One QuickBooks company belongs to one firm. Disconnect anytime.
Approvals are tied to the individual who made them. Seats aren't shared, so “who approved this?” always has one answer.
Forms are prepared for you to review and file yourself. Requests to IRS systems are blocked before they leave Kept's servers.
The records a confirmed plan needs are processed on Kept's servers (Supabase, US) and by Anthropic's models. Under Anthropic's commercial terms, that data isn't used to train its models. It's never sold.
Better you hear it here than find out in month two.
Pricing
Every plan starts with a 30-day trial on Professional limits. When a limit is reached, you're told — you never hit a wall.
For routine work, one person.
or $499.90 a year
For judgment calls and forms.
or $1,990 a year
For a firm of five or more.
or $4,990 a year
Online card payment isn't live yet. You don't need a card to start the trial; when you choose a plan, we set up billing with you directly at support@usekeept.com.
Run it on real client work with Professional limits. Every write still waits for you.
Cancel anytime. Your QuickBooks books stay exactly as you approved them — they're yours, in QuickBooks.
If a trial ends or a limit runs out, Kept keeps working on lighter limits until you decide.
FAQ
No. While Kept works, its QuickBooks connection is read-only — a write is refused in code before any request is made. Changes come back as proposals. Only items a named person approves are written, and each one is logged with who, what and when.
Work you'd hand to a careful junior on QuickBooks Online: find uncategorized expenses and propose accounts, spot possible duplicates, prepare a bill, a journal entry or an invoice for your approval, list which vendors need a 1099-NEC and why, draft 1099-NEC, 1099-MISC, Schedule C and Schedule SE from the books, answer questions about a client's accounts and months.
No — QuickBooks Online's API doesn't offer access to the bank feed's For Review list, and Kept won't pretend otherwise. Bank-side changes are prepared in Kept's preview and, once you approve them, written as final records (purchases, deposits, transfers, journal entries).
Never. Forms are prepared for you to review, edit and file yourself, as a PDF and an e-file CSV. Requests to IRS systems are blocked on Kept's servers.
QuickBooks Online, connected through Intuit's OAuth. Not Xero and not QuickBooks Desktop, for now. No payroll.
Anthropic's. A fast model handles routine work — reading, categorizing, simple orders, extraction. On Professional and Team, Opus 5.5 takes the hard reasoning: ambiguous decisions and form drafts. Every command records which model ran and why.
On Starter, after 5,000 commands in a month you get a message and an offer to move up; nothing is lost. On Professional and Team, after 2,000 Opus commands a seat moves to the fast model automatically, without blocking. Every plan shows a usage meter and alerts you at 80%.
The trial runs on Professional limits. If you haven't chosen a plan when it ends, your firm continues on Starter limits until you do — no lockout, nothing deleted.
Online card payment isn't wired up yet, so you don't need a card to start. When you choose a plan, we arrange billing with you directly — write to support@usekeept.com.
No. One account is one person, so every approval has a name on it. The Team plan includes five seats; each extra seat is $99 a month.
Kept sends Anthropic only what a confirmed plan needs. Under Anthropic's commercial terms, that data isn't used to train its models. Kept never sells data and has no ads.
A task is capped at 25 steps. When it reaches the cap, Kept stops cleanly, keeps every proposal in the preview, and asks you to say “continue”. A full-year review takes a few commands.
Kept Runner is for accountants. For your own receipts there's Kept for Android: it finds receipts in your photos and invoices you forward, and builds a monthly pack for your accountant.
For your clients
Kept for Android finds receipts in your photos and the invoices you forward, reads them, and hands your accountant a finished pack every month. You never type a thing.
Connect a QuickBooks Online company, give it a command, and see the plan before anything happens.
Create an account and choose “I'm an accountant”. No card. Cancel anytime.